Documents · packages and pricing

Four packages, two axes

Your company’s document register, in Odoo: every document with its own identity — type, number, issuer, validity — right next to the work it relates to. The packages follow the question you have reached: “I can’t find our documents” → “I don’t know what is missing from our files” → “I have to prove what we did with them”. The second axis is how many companies you keep in the same database.

Basic

€2,900Licence 1 company Order in your documents, and no deadline missed

For a company that keeps its documents in folders on a server and in email, and misses deadlines because nobody warns it they are coming.

General catalogue of document types, ready-made — day one doesn’t start with a blank screen
Register with types, categories, tags and a dashboard
Internal number and the issuer’s number, with duplicates flagged
Issuer, document date and where the original is kept: building, room, shelf
Several files on the same document, each with its own role — and a replaced file is never lost
Draft and post: once checked, the document can no longer be changed
Validity, notice before expiry, calendar
Documents arrive on their own, at a dedicated email address
Links to the partner, employee, vehicle, order, invoice, project — and to other documents
Signature tracking: what went out for signing, what came back signed
Public link with an expiry date, carrying only the files you choose
Bulk import, bringing in the files and checking everything first

Plus

€4,900Licence up to 2 companies Complete files, and people outside the company

For a company with employees, a fleet or suppliers to vet, where someone has to answer for the files to a customer or an inspector.

Everything in Basic
File completeness: what is expected for each file, the list of gaps, the completion rate on the dashboard
Document requests to people outside the company, with every file received checked
Signature collected online — or the signed copy, uploaded by the signer
Several signers on the same document, with proof for each one: who, when, from which address
Customer consent on a document, collected online
Workspaces: each department with its own documents
Access groups and a delegated owner per department
Conditional links: exactly who must have the document
Links that fill each other in: pick the partner and see only their orders
Several links on the same document, each with its own role: issuer, beneficiary, guarantor
Configuration copied from one company to another

PremiumRecommended

€6,900Licence up to 3 companies Proof, in front of a third party

For a company that is audited, or that has to answer checks from its own customers.

Everything in Plus
Version history for every file: who replaced it, when, and which version was in force
Retention policies by document type
Controlled destruction: request, approval, execution, with an audit trail
Access audit: who is allowed to see each document
Additional access per document: other groups get read or write access to a single document, on top of its type’s rules
Download log for public links
Industry catalogues — road transport today
Bulk reassignment of the responsible person when someone leaves the company
Supplier bill created from the document, with the file attached
A second journal entry on the document, with its own label set on the document type
Word and Excel to PDF conversion, keeping the original
Quick download: the files of the selected documents in a single zip, one folder per document

Enterprise

€14,900Licence unlimited companies A group of companies, run as one

For a holding or group with several companies in the same database, each with its own owner, and someone who wants to see all of them on a single screen.

Everything in Premium
Unlimited companies, no per-company fee
Each company with its own administrator, who doesn’t see the rest of the group
Configuration replicated across all companies, in a single operation
Consolidated view: expiries and incomplete files across the whole group, on one screen
All industry catalogues included, with updates
Test environment prepared and refreshed by your partner — every package gives you the right to keep a copy; here it is looked after for you
Priority support and an annual configuration review, delivered by your partner

The price is the application licence. Go-live — initial training, help with loading your data and configuring your document types — is delivered by the Bluemark partner who implements the application for you, and quoted by them.

The price list covers a standard installation, with up to 100 internal users who have access to the register. Below that threshold users are not counted or charged — as many people work in it as you need. Above it Bluemark prepares a tailored offer, through your partner, because at that scale the requirements change too: a guaranteed service level, a security audit, separate maintained environments, role-based training, integrations with your other systems. Offers above the threshold also include an annual maintenance and support contract, at 20% of the licence value: updates, a guaranteed response time and new versions without the upgrade fee.

The second axis

Additional company: €490

Basic, Plus and Premium cover the number of companies stated on the package. Beyond that, each additional company costs €490 — its licence. A copy of the database kept for testing is not counted: we count the companies in the production database. The right to keep such a copy — where you try out a configuration, an import or a new version before doing it on real data — comes with every package. “Company” means a company in the Odoo database, not necessarily a separate legal entity with its own tax ID. Users are not counted — up to the 100-user threshold above, however many people work in the register, the price stays the same.

3 companies, Premium €6,900

Nothing extra — they are included.

6 companies, Premium €8,370

6,900 + 3 × 490.

20 companies €14,900

From here on, Enterprise costs less than Premium with additional companies — €15,230.

30 companies €14,900

Premium with additional companies would cost €20,130. And you get the delegation you need anyway once you run thirty companies.

Side by side

Features by package

Each package builds on the one before: everything in Basic is also in Plus, everything in Plus is also in Premium. A yellow dot means the feature exists but is sold separately.

Feature	Basic	Plus	Premium	Enterprise
The register
Types, categories, tags, dashboard	✓	✓	✓	✓
Documents arrive at a dedicated email address	✓	✓	✓	✓
The document is locked once checked: neither its fields nor its files can change	✓	✓	✓	✓
A replaced file is never lost	✓	✓	✓	✓
Version history for every file	–	–	✓	✓
Word and Excel to PDF conversion, keeping the original	–	–	✓	✓
Quick download: the selection’s files in one zip, one folder per document	–	–	✓	✓
Workspaces: a fourth way to organise documents	–	✓	✓	✓
Document identity
A document type that sets the required fields and links	✓	✓	✓	✓
Internal number and issuer’s number, with duplicates flagged	✓	✓	✓	✓
Issuer, date, where the original is kept by building, room and shelf; several files, each with a role	✓	✓	✓	✓
General catalogue of document types, ready configured	✓	✓	✓	✓
Links to partner, product, employee, vehicle, order, invoice, project	✓	✓	✓	✓
A document linked to another document, when the document type requires it	✓	✓	✓	✓
Several links on the same document, each with its own role	–	✓	✓	✓
Supplier bill created from the document, with the file attached	–	–	✓	✓
A second journal entry on the document, labelled on the type	–	–	✓	✓
Conditional links: who each one applies to	–	✓	✓	✓
Dependent links: the choice narrows, and the other link fills itself in	–	✓	✓	✓
Industry catalogues — road transport today	–	–	✓	✓
Automatic reading of the document with AI: issuer, dates, validity	●	●	●	●
Validity
Validity period, computed status, advance notice, calendar	✓	✓	✓	✓
Who can see what
Permissions by document type, rechecked on every read	✓	✓	✓	✓
Access groups and a delegated owner per department	–	✓	✓	✓
Access audit: who is allowed to see each document	–	–	✓	✓
Additional access per document, for other groups, on top of the type’s rules	–	–	✓	✓
What is missing from files
Declared expectations, list of gaps, a flag on the record, completion rate on the dashboard	–	✓	✓	✓
Retention and destruction
Retention policies by document type	–	–	✓	✓
Controlled destruction: request, approval, execution	–	–	✓	✓
Out to the customer, and back
Public download link with an expiry date, carrying only the chosen files	✓	✓	✓	✓
Document requests, with every file received checked, and consent collected online	–	✓	✓	✓
Download log: who, when, from which address	–	–	✓	✓
Signing
Signing methods allowed per type; signature tracking	✓	✓	✓	✓
Online signature, or the signed copy uploaded by the signer	–	✓	✓	✓
Proof of signature and the full request lifecycle: withdrawal, rejection, expiry	–	✓	✓	✓
Several signers on the same document, marked fully signed only when everyone has signed	–	✓	✓	✓
Getting started
Bulk import, bringing in the files and checking every row	✓	✓	✓	✓
Configuration copied from one company to another	–	✓	✓	✓
Bulk reassignment of the responsible person	–	–	✓	✓
Documents generated from Word and Excel templates, with Generator	●	●	●	●
Files kept in external storage	●	●	●	●
Group of companies
Each company with its own administrator	–	–	–	✓
Configuration replicated across the whole group, in one operation	–	–	–	✓
Consolidated view across all companies	–	–	–	✓

Outside the packages

What the price doesn’t include

Automatic reading of documents, with AI

€1,900, one-time

The system reads the file and suggests the issuer, dates, validity and type; a person confirms. It can be added to any package, Basic included, and follows the same version policy as the licence.

Usage doesn’t go through us. The key for the model provider is yours, entered in Settings, and you pay for usage directly there: under 5 euro cents for a typical document. It isn’t a monthly bill that takes you by surprise — it’s a figure you can see and bring down yourself, by switching the model in the same window.

Industry catalogues

Annual subscription, per industry

The general catalogue of document types is included in every package. Industry catalogues are a separate subscription: their value isn’t a list delivered once, but the revision sent whenever the requirements in that industry change. The system knows which revision you have, so you can see for yourself what is out of date. They are included with Enterprise.

Documents generated from templates

Generator · €2,900

The document is produced from your own Word or Excel template, with data from the system and your company letterhead, and comes out as Word, PDF or Excel. It ships with ready-made templates for quotations, orders, invoices, delivery notes and goods receipt notes (NIR). It also works on its own, without Documents.

External file storage

Offload · €1,900

Files are moved off the Odoo server to S3 storage and brought back automatically when you open them. One licence for the whole database, however many companies. It pays off at large volumes; until then, you don’t need it.

Implementation services

From your partner

Go-live, bringing over a large volume of older documents from a previous system, non-standard configurations and integrations with other applications are delivered and quoted by your Bluemark partner, once they see what is involved.

Upgrading to the next version

50% of the list price

If you hold a licence for one of the last two versions, the new version costs half its list price. In other words, you can skip at most one version.